App Modernization

How to integrate your Excel file into Power BI and visualize data?

3 March 2023

Do you know you can turn your enterprise data into an opportunity and progressively drive your organization? Yes, you heard it right.

As the corporate world competes using data-driven decisions, experts need access to tools that can quickly and insightfully transform databases into understandable information. Excel and Power BI are two of the foremost applications in this arena, allowing users to dive deeply into performance improvements and profit enhancement. But when considering which will give your team an edge over the competition, that’s where careful selection comes in.

Power BI unlocks an extensive range of insights by offering intuitive visualizations and sophisticated data analysis capabilities. This business intelligence solution enables users to create dashboards, use sophisticated machine-learning models, and analyze data in near real time. It allows users to identify actionable trends that remain unnoticed while making astute predictions on performance opportunities to unlock maximum value from their information assets. Powerful visualizations in the form of charts, diagrams, and heat maps provide stakeholders with a comprehensive view of their operations. This can be used to strategize decisions and maximize performance gains. Power BI is an invaluable resource for businesses as it helps them stay agile and flexible with efficient data analysis.

Why is Power BI a better data analytics tool than Excel?

Microsoft Excel is the most commonly used data management tool by businesses worldwide to perform analysis. Organizations rely on its versatile functions for budgeting, forecasting, and calculating financial figures. Though Excel is robust, it is less powerful than Power BI, a self-service business intelligence platform packed with easy-to-use functions, interactive features, and flexible data models.

Power BI is a major upgrade from Excel’s capabilities. It can supply real-time access to your organization’s vital figures, so you can quickly understand what’s tracking across the scope of your operations. Power BI stands out among other analytics tools due to its sophisticated features and streamlined navigation, making it the ideal choice for business intelligence needs.

Benefits of integrating Excel and Power BI

Power BI-Excel Integration can help assist you in the following aspects:

  • Handle large data volumes: With Power BI, you can unlock the potential of large datasets with its robust compression capabilities for Microsoft Excel and text or .csv files. Even complex 300MB+ data sets become accessible and easy to analyze, leaving your computer’s memory free from bulk file sizes while producing a detailed inference or report within seconds.
  • Analyze trends quickly: Power BI simplifies trend analysis with near real-time insights. As a result, you can quickly digest immense information and gain insight into different dimensions and attributes of data, such as date and time, within a few clicks.
  • Share reports: With one click, you can now securely publish, share, and collaborate on reports in the Microsoft cloud and automate basic data updates. Your colleagues can easily access these shared reports and maximize productivity.
  • Visualization made easy: With Power BI, you can quickly and easily transform data into attractive visuals, making complex concepts come to life with basic design principles without coding knowledge. Drag-and-drop functionality, easy resizing, and the familiarity of Microsoft Office’s copy-and-paste functions make this powerhouse of an analytics platform feel familiar.

Move your data from Excel to Power BI

Have you been using Excel for a long time and want to switch to Power BI without any data loss? Here’s how to quickly integrate your Excel workbooks into Power BI without technical assistance.

STEP 1: Data extraction

Open your Power BI application and navigate to the Home ribbon. Then click on the Excel option present in the File section. Next, click the Open button to the folder where your Excel workbook is located.

Image source: Microsoft tutorial

STEP 2: Data preparation

A Navigator window displays an overview of the selected data to ensure the data range is correct. You can also transform your data before loading it, which helps to create easy-to-understand visualizations. You can find the Transform menu at the bottom of the screen.

Image source: Microsoft tutorial

STEP 3: Report generation

After transforming and loading your data, you can create reports. Name your report, select the data fields, choose the report type (line chart, bar chart, pie chart), select the date range (from and to dates, for example), and apply the necessary filters. Formatting can be done further, where you can set your background and theme. Finally, save your file.

Image source: Microsoft tutorial

STEP 4: Publish and share the report

Power BI allows you to share your report with colleagues, enabling them to interact with it without making changes. First, navigate to the Home ribbon and click on Publish. To share your report, open the Power BI report and click on the share icon at the top of the report.

That’s the final step of integrating your Excel data into Power BI.  

Power BI replacing Excel

Power BI is quickly becoming the go-to analytics tool for businesses worldwide, surpassing Microsoft Excel as the leading data management platform. Power BI offers many advantages over Excel with its advanced self-service business intelligence features and interactive functions. Businesses seeking real-time insight into their operations need to look no further than Power BI. Power BI allows organizations to access live data providing a snapshot of what’s happening across an organization. Moreover, Power BI’s intuitive dashboards, customizable reports, and accessible visuals make it incredibly user-friendly and easier to use than traditional business intelligence solutions such as Excel.

PreludeSys can be your go-to place for all your Power BI needs

PreludeSys is a Microsoft Gold Partner with the expertise to deliver comprehensive Power BI solutions that can help jump-start digital initiatives and streamline data management. We have an impeccable record of success in over 50 organizations across multiple industries, and our progressive strategies provide results where traditional software falls short. This gives you the freedom to manage your data with greater agility and precision than ever before. We can quickly diagnose your BI needs and get you up and running with a state-of-the-art data management tool to take your operations to new heights. Let us show you how simple digital transformation can be. Give us a call today for assistance!

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